MAY 30, 2026 GATEWAY CONVENTION CENTER

EVENT: AYA ST. LOUIS - MAY 30, 2026


CONVENTION LOCATION: GATEWAY CONVENTION CENTER, 1 Gateway Dr, Collinsville, IL 62234 ( C & D Ballrooms)


REGISTRATION ACCOUNT BALANCES:
Please be advised that account balances are due no less than 21 days prior to the event to avoid any late fees or registration cancellations. 
Additionally, if you require any updates or adjustments to your registration, please let us know. 


PARKING & VENUE ENTRANCE:
Parking at the venue is free in the parking lot both in front of and behind the convention center. 
The rear doors of the venue lead directly into the AYA Convention Check In area. 


If you enter via the front doors, please turn RIGHT down the main hallway and through the glass doors to locate the AYA Convention check in area. 


REGISTRATION AND CHECK IN:
In an effort to keep the foyer area secure and to prevent any significant wait times for registration packet pick up, check in times have been arranged for all studios and independent dancers. Your registration check in and packet pick up time sent via email to the email account listed on the registration.


Once you have your registration materials, please enter any open ballroom to assist your dancers with putting on their scholarship numbers and wristbands. 


LIABILITY WAIVERS :
Each dancer is required to have a parent signed liability waiver on file before being permitted to participate in the convention.
Please have dancers who are attending AYA for the FIRST TIME submit a waiver before arriving at the event. 


SUBMIT WAIVER!



PARENT OBSERVER BANDS:
Parent observer bands that were ordered through a studio account will be in the studio's welcome packet and parents are advised to retrieve their band from their studio director. 


Parent observer bands that were ordered individually via the AYA website will be available for pick up at Registration starting at 9:55 AM. Wristband sales and pick up will pause at 10:15 AM and commence again at 10:40 AM after the Welcome Ceremony. 


Parent bands permit the bearer to observe all panels, convention classes and to record their dancer during class. Please note, bands are not required to watch the Gala Competition or scholarship awards.
RESERVE MY PARENT BAND



IN YOUR WELCOME PACKET:
In each welcome packet you will find the following: Dancer audition numbers, dancer wristbands color coded by level, A copy of your roster, Three complimentary Director/Teacher lanyards plus any additional ordered teacher lanyards, copy of the convention schedule, studio purchased parent bands and information from our award sponsors. 


WELCOME CEREMONY:
Each AYA convention begins with our welcome ceremony in the main ballroom. The Ceremony will feature a performance by our faculty and tribe, convention announcements and will conclude with the AYA Roll Call! This is a fun moment for each group to share a creative chant, yell or energetic 8 count to represent their studio and get the energy up for an awesome weekend of dance. Plan your chant in advance or make it up on the spot. We are so excited to celebrate your studio at the Welcome Ceremony! 


SCHOLARSHIP OPPORTUNITIES:
The AYA ST. LOUIS  convention schedule will feature specific classes that will be observed by our faculty panel for scholarship consideration. During these classes, dancers will have the opportunity to earn scholarships for up to 17 competition and convention companies as well as invitations to the AYA Summer Intensive and Tribe Assistant Auditions. Dancers will still be eligible for AYA Scholarships in their regular convention classes outside of these observed classes. 


Please note any classes with " ** " next to them on the schedule will be observed for scholarship consideration. 


SCHOLARSHIPS:
Scholarship winners will be announced during the afternoon scholarship ceremony at 3:30 for Primary levels and 4:30 for all other levels. If a dancer will not be present for the closing ceremony, their scholarship will be sent to the email address used at the time of registration no less than one week following the event. 


CONCERT GALA COMPETITION:
The AYA ST. LOUIS Concert Gala will be on Saturday evening in the main ballroom. Dressing rooms will open 40-45 minutes prior to the Gala and doors to be seated will open for the competition 10 minutes prior. Seating is available on a first come basis. The first row of labeled chairs are reserved for Directors and Teachers only. Dancers are welcome to sit on the floor but we kindly request that they appropriately distance themselves from the judges table. 


Any music for the Gala may be uploaded via Dance Comp Genie or emailed by May 11th to activateyourartistry@gmail.com. Please have your routine title in the file name for easy reference. 


The Gala will feature Overall awards, Artistic Component Awards, Faculty Choice Awards and The Absolute Artist, the highest award given at Activate Your Artistry.
Each placement in the Gala will receive a ribbon, banner or trophy along with a cash prize, award credit and/or scholarship opportunity. 


The main stage as well as the step and repeat banner area will be open for 10 minutes following the Gala for photos. 


Score sheets for Gala competitors will be sent via email no later than 72 hours following the convention weekend. 


FACULTY Q & A:
Join our faculty for an open question and answer panel where they will discuss the dance industry, teaching, dance in higher education, choreography, personal dance experiences and more. The panel is open to all dancers, parents and teachers. Seating is first come, first served for the panel. 


CONVENTION SCHEDULES:
The convention class schedule will be posted and available for download on May 11, 2026. Please visit the AYA ST. LOUIS page of our website to access a pdf copy of the schedule once it has been made available. Please note, schedules are subject to change at the discretion of Activate Your Artistry. The Concert Gala schedule will be posted and available for download on May 18, 2026. Competing dancers and studios will be sent a draft competition schedule to proofread a few days prior to the final schedule being released online. 


LUNCH AND DINNER BREAKS:
Dancers will have no less than 30 minutes for lunch during each convention day and no less than 45 minutes between classes and the Gala competition for dinner and costume changing. 


Please view the following link for local fare and restaurant options. LOCAL RESTAURANT LIST


MERCHANDISE BOOTH:
 AYA is proud to offer ACTIVATED merchandise available for purchase at each of our events. Please note that the merchandise booth will close at 6:15 PM. Dancers who have items on hold or who would like to purchase attire are encouraged to do so prior to the closing time. 


DANCER CHECKLIST:
We know convention weekends can be hectic so we have assembled a quick checklist of things your dancer(s) might want to consider bringing with them for the weekend:

Dance Bag - Dream Duffel bags and Large luggage bags are not permitted in the ballrooms
Water Bottle
Dance Shoes for Every Style
Change Of Clothes or costume for the Gala
Any costume pieces if performing
Light Snacks
Sanity Items
Pen and Notebook for Q&A, Workshops and Improv class
Emergency Items - Hair ties, any sports wraps or braces they normally wear for technique class to prevent injury, extra face mask, phone charger, any medications they normally take during a full day, bobby pins

Activate Your Artistry will be providing water stations, first aid stations, sanitizing stations in each ballroom, dressing room spaces for gala competitors and any reasonable accommodation sent to our team in advance of the event. 


Anti-Discrimination & Community Policy

At Activate Your Artistry, we are committed to cultivating a space where every individual feels safe, respected, and valued. Our community is built on inclusivity, and we maintain a zero-tolerance policy for discrimination or harassment of any kind.

We do not tolerate behavior that targets or marginalizes others based on race, color, religion, creed, gender, gender identity or expression, age, national origin, ancestry, disability, or sexual orientation.

We proudly celebrate the diversity of our dance community and expect all attendees, staff, and volunteers to contribute to an environment rooted in respect, professionalism, and kindness.

By registering for Activate Your Artistry, all participants agree to uphold this policy. Any individual who engages in discriminatory, harassing, or harmful behavior—including but not limited to verbal abuse, intimidation, unwelcome remarks, or actions that create a hostile environment—will be subject to immediate removal.

Activate Your Artistry reserves the right to:

• Remove any participant from an event without refund
• Deny future participation in events
• Remove individuals from affiliated platforms and communities
• Escalate any consistent issue to local authorities

This policy extends beyond our in-person events to include all Activate Your Artistry-affiliated spaces, including social media platforms and online interactions. Violations occurring before, during, or after events may result in permanent removal from the AYA community.

We are here to create a space where artists can thrive—together.


If you have any questions or if we can make your convention experience better in any way, please do not hesitate to let us know! 
We will see you in the ballroom! - Donielle & The AYA Family